Program profile - Air Fulfillment Services

If you are a human and are seeing this field, please leave it blank.

Fields marked with an * are required

AFS client name *

AFS client contact *

Phone(s) *

Email *

Additional contact

Program company *

Name of Company Hosting the program

Program date range *

Program name *

Destination Information

International Travel Information - A passport valid for six months past the return travel date is required for travel outside the U.S. Entry visas may also be required. For complete information, check with the State Department at Travel.State.Gov

Destination airport preference *

Number of passengers needing air *

Arrival date at destination *

Latest arrival time at destination airport *

Departure date from destination *

Earliest departure time from destination airport *

International attendees?

Hotel name *

Hotel phone *

Hotel address *

Travel time between airport & hotel *

Registration information

Allowable airfare (Estimated Per Person airfare budget)

Registration start date *

Registration end date *

A minimum of 14 business day notice is required for Group Request to set up and plan staffing. Requests with less than 14 business day notice may be subject to rush surcharge fee.

The 72-hour Service Level Agreement outlined under our Processing Standards, cannot be guaranteed on rush programs. SLA’s will also be impacted for delayed registration timelines.

Additional Primary/Guest Details

Are VIPs allowed to travel together?

VIP details

Other program details or special requests

Travel policy details

Additional requirements

AFS monitors flights for all clients during standard business hours through FlightStats, the leading web-based day of travel information source. Extended hours for flight monitoring is offered, subject to availability, with 30 days' advance notice.

Are you requesting extended hours of service for flight monitoring?

Charges apply

If yes, who will do the monitoring?

(FlightStats training provided)

AFS
Client

Who should be contacted for after hours flight changes if our After Hours emergency service is contacted? *

This information will be added to the program profile in order for our After Hours service to assist your travelers.
Please provide contact names and cell phone numbers

AFS' After Hours emergency service may be contacted outside of our normal business hours. If you would like us to provide the contact details to your travelers on their final confirmation, note yes below or we will provide this information to you directly during the turnover call.
Call charges apply.

Planner/Coordinator copied on

Travel proposals
Final confirmations

Planner/Coordinator Email(s)

Please advise the program verbiage for flight proposals *

e.g. - "Below is your proposed air itinerary to XYZ Conference in Des Moines, Iowa on May 1-3, 2016."

Additional verbiage/remarks needed on proposals/finals

What is 4 + 10? *

Program cancelation fees may apply for program profiles submitted to AFS regardless if registration has gone ‘live’ or if AFS has begun the attendee booking/ticketing process.